SCBWI

Society of
Children's Book Writers
and Illustrators

2020 Biannual Spring Conference

Date/Time
Date(s) - 05/16/2020 - 05/17/2020
8:30 am - 5:30 pm

Location
Holiday Inn, Wilsonville
25425 SW 95th Ave - Wilsonville, OR 97070


Logo by Kathleen Poulsen

 

 

POSTPONED UNTIL

NOVEMBER 14-15, 2020

 

For the health and safety of our members and the public, this event has been postponed. Most of the original faculty listed below will join us then. Full refunds for conference registration will be provided. Consultations will be done virtually in May; refunds for critiques will only be given if you choose to not participate. We are sorry for the inconvenience and hope to see you this fall.

 

Join us for our 2020 Biannual Spring Conference
May 16-17th, Saturday (8:30 am – 5:30 pm) and Sunday (9 am – 5:30 pm)

   PLEASE MARK YOUR CHOICES CAREFULLY when you register.

We may be unable to make changes and some choices will not be available later. The system will not let you make changes once you go to the pay screen.

LAST DAY TO REGISTER:  May 1, 2020.

CANCELLATION POLICY UPDATE as of March 4, 2020: During this period of public health concerns, SCBWI had modified its cancellation/refund policy as follows:  If you are sick and cannot attend an event, you will be able to receive a full tuition refund up until the day of the event so that you can stay home, take care of yourself, and prevent the spread of illness.  This policy is in effect until September 1, 2020.   Be well.


SCHEDULES

Saturday – 8:15 am to 6:15 pm (opening session at 9:15, final session ends at 5:30), PARTY (optional) – 6:30 to 8:30 p.m.

Sunday – 8:30 am to 5:15 pm (opening session at 9:00, final session ends at 5:00)

You may book your reservation for one day or for both. No matter which day you come, you’re invited to attend Saturday night’s party!

Detailed Schedules:

2020 Biannual Conference Schedule – SATURDAY.pdf

2020 Biannual Conference Schedule – SUNDAY.pdf

Bookstore will be open both days – see above and the schedule in your packet for times. We take cash, checks and cards (credit or debit cards require a 50 cent surcharge).


FACULTY

AGENTS

Erin Casey (Gallt & Zacker)

Minju Chang (BookStop Literary)

Christa Heschke (McIntosh & Otis)

CONSULTATION-ONLY AGENTS (not speaking)

Fiona Kenshole (Transatlantic)

Rachel Letofsky (CookeMcDermid Agency)

EDITORS

Feather Flores (Chronicle Books)

Krista Marino (Delacorte Press)

ART DIRECTOR

Sarah Hokanson (Associate Art Director, Random House)

AUTHOR/ILLUSTRATORS

Dan Yaccarino

Diana Toledano

AUTHORS

Veronica Bartles

Deb Lund

Gretchen Brandenburg McLellan

Ruth Musgrave

Stephanie Shaw

Kat Yeh

PROFESSIONAL TRACK

Melissa Hart

Oanh Jordan

Anna Monders

Click in the tan box in the upper right corner to see Faculty pictures and bios or click here.


SPECIAL OPPORTUNITIES**

One-on-One Consultations – you may choose one of the following:

One-on-One Manuscript Consultations* – $50. – deadline to submit is March 24th. See the link for Consultations in the tan box on the top right or click here.

One-on-One Picture Book Dummy Consultations* – $60. – deadline to submit is March 24th. See the link for Consultations in the tan box on the top right or click here.

One-on-One Portfolio Consultations* – $50. – see the link for Consultations in the tan box on the top right or click here.

One-on-One Instagram Consultations* – $50. – deadline to submit is March 24th. See the link for Consultations in the tan box on the top right or click here.

Juried Art Show* – $35 for members and $45 for non-members. See the link for Juried Art Show in the tan box on the top right or click here.

Special Sessions*First Page Critiques for picture books and novels and Roundtable Critiques for writers, and First Glance Critiques for illustrators – free with registration, although all require preregistration. You may choose one. Click here for instructions or see the link for First Pages, First Glance & Roundtable Critiques in the tan box on the top right. Note: First Glance Session is only offered on Saturday. First Pages and Roundtable Critiques are offered on different days per category–see the instructions. 

Sarah Hokanson’s 2-part Illustrator Session – Saturday and Sunday – Illustrator Homework Assignment – click here for instructions.

Other Special Opportunities

2019-2020 PAL Celebration PowerPoint Show – deadline to submit is April 24th. See the link for Other Special Opportunities in the tan box on the top right or click here.

Book Sales at our Bookstore* – see the link for Other Special Opportunities in the tan box on the top right or click here.

FOR TEACHERS: The Heritage Institute is offering Oregon PDUs, Washington State Clock Hours, or CEU hours (other states) for teachers attending the Oregon SCBWI conference.  Please contact Deb Lund at: deb@deblund.com

*MUST PREREGISTER for any of these opportunities.

**Don’t forget to check the deadlines for any special opportunities! Also, some sessions may require homework. (You can get to the Special Opportunities or see Faculty Bios, etc. in the tan menu box on the top right.)


FEES

EARLY BIRD RATE BEGINNING
FEBRUARY 23rd
at 8:30 am PST 
SATURDAY SUNDAY BOTH DAYS
Members .
Non-members NA NA NA
           

RATES BEGINNING
MARCH 19th

 

SATURDAY

 

SUNDAY

 

BOTH DAYS

Members
Non-members

 

Note: Pay online with a debit or credit card when you register. If you do not want to pay online, send a check asap to: SCBWI Oregon, PO Box 16760, Portland OR 97292-0760. If your check does not match your registration name, please include a note so we know where to apply the fees. Your registration will be complete once we receive your check. Until then you could lose your spot for special opportunities or if the conference sells out, be unable to attend.

LAST DAY TO REGISTER:  May 1, 2020

ONCE YOU’VE REGISTERED: You can see the details of what you selected by signing into SCBWI.org, selecting your PROFILE, clicking on EVENT HISTORY on the left, and choosing VIEW REGISTRATION CONFIRMATION on this conference.

REFUNDS: Consultation fees are nonrefundable.

CANCELLATIONS: During this period of public health concerns, SCBWI had modified its cancellation/refund policy as follows:  If you are sick and cannot attend an event, you will be able to receive a full tuition refund up until the day of the event so that you can stay home, take care of yourself, and prevent the spread of illness.  This policy is in effect until September 1, 2020.   Be well.


HOTEL INFORMATION

If you want to stay overnight, make your reservations directly with the hotel itself.

How to:

Hotel reservations will be made by individual attendees directly with Holiday Inn reservations by clicking this link or calling 1-800-HOLIDAY (800-465-4329). Ask for the SCBWI Oregon Annual Conference 2020 group rate if calling by phone. Reservations must be made by April 30, 2020. Rates are $115 for Single and Double rooms.

Guide to Portland


FOOD

Light Continental Breakfast will be served on the Terrace in the morning
Assorted Muffins, Pastries and Breakfast Breads
Bagels with Cream Cheese
Assorted Yogurts Dried Fruit and Granola
Fresh Sliced Fruit Display
Hard Boiled Eggs
Assorted Chilled Juices
Regular, Decaf & Hot Water for Assorted Teas
Artisan Deli Buffet will be served for Lunch on the Terrace from 12:30 to 1:35 p.m.
There will be gluten free and vegetarian options available.
Includes Dessert, Coffee, Iced Tea plus assorted sodas and water.
Tossed Baby Green Salad with Assorted Dressings (including oil and vinegar)
Northwest Style Red Potato Salad
Shaved Smoked Turkey Breast, Shaved Pit Ham, Roasted Beef
Tillamook Pepper Jack, Cheddar and Swiss Cheese
Hummus
Assorted  Deli Bread (including gluten-free)
Green Leaf Lettuce, Sliced Tomato, Sliced Red Onions, Dill Pickle Spears
Mayonnaise, Dijon Mustard and American Mustard.
Afternoon Snack – Freshly Baked Cookies  and Brownies on the Terrace.
(Gluten-free Brownies will be available)
If this variety of choices does not provide something to fit your personal diet, we suggest you bring your own food.


Questions? Contact the Co-RAs at oregon@scbwi.org.

Problems registering? Contact Robin Chilstrom at robinchilstrom1@mac.com.

Are you a member of SCBWI?


Did you know that SCBWI members always receive a discount on events?

Whether Regional events or the International Conference, all members receive a discount.

Are you a member of SCBWI?  

If so, please log in before continuing with your event registration.

If not, please consider becoming a member.  Click here to learn about membership benefits.

Thank you,
SCBWI

Event Registration

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Ticket Information

Canceled Registration (for region use only!) - $15.00
handling fee retained


Member - Regular Rate - Saturday and Sunday -

This price is only available for SCBWI members.

For SCBWI members registering after March 19th to attend both Saturday and Sunday


Member - Regular Rate - Saturday only -

This price is only available for SCBWI members.

For SCBWI members registering after March 18th to attend Saturday only


Member - Regular Rate - Sunday only -

This price is only available for SCBWI members.

For SCBWI members registering after March 18th to attend Sunday only


Non-member - Regular Rate - Saturday and Sunday -
For Non-members registering beginning March 19th to attend both Saturday and Sunday


Non-member - Regular Rate - Saturday only -
For Non-members registering beginning March 19th to attend Saturday only


Non-member - Regular Rate - Sunday only -
For Non-members registering beginning March 19th to attend Sunday only


Event Extras

About You

        Party - Saturday night 6:30-8:30 - optional

              One-on-One Consultations - extra fees - choose one

                                                    Juried Art Show - extra fee

                                                        Special Opportunities - free - choose one

                                                                      Member Book Sales - free

                                                                          The SCBWI Anti-Harassment Policy
                                                                          To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
                                                                          Scroll to the bottom to read the policy.

                                                                          You will then be able to click the checkbox indicating that you have read our policy.

                                                                           

                                                                          The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion.

                                                                           

                                                                          The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, www.scbwi.org. SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.

                                                                           

                                                                           

                                                                          Code of Conduct

                                                                          All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

                                                                          • intimidation, stalking, or following.
                                                                          • Sustained disruption of talks or other events.
                                                                          • Inappropriate physical contact.
                                                                          • Unwelcome sexual attention.
                                                                          • Abusive verbal comments.
                                                                          • Quid pro quo– sexual harassment that occurs when one in an authority position requests sex or a sexual relationship in exchange for professional consideration or favors.
                                                                          • Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. SCBWI continues to welcome and appreciate presentation of appropriate controversial ideas, free speech, and creative artistic expression. SCBWI encourages members to hold one another accountable to the Code of Conduct as stated in this part of the Policy and to take the perspectives of others seriously when a disagreement arises.

                                                                           

                                                                          Reporting Procedures

                                                                          Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

                                                                          • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
                                                                          • A complainant may submit a complaint under this policy to the Director of Community Marketing and Engagement, the Director of Illustration and Artist Programs and/or your Regional Manager.
                                                                          • SCBWI has a dedicated email address for reporting any potential incident of harassment under this policy. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: https://www.scbwi.org/anti-harassment-report-form/. Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offense occurred through an SCWBI On-Line Interaction.

                                                                           

                                                                          SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

                                                                          If appropriate, SCBWI may report the incident to local authorities.

                                                                           

                                                                          Non-Retaliation

                                                                          The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.

                                                                           

                                                                          Sanctions

                                                                          SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.

                                                                           

                                                                          Sanctions for faculty, speakers, staff or board members may include any of the following:

                                                                           

                                                                          • warning the party involved that the particular behavior is inappropriate and must be ceased;
                                                                          • immediate removal from a particular event;
                                                                          • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
                                                                          • withholding of a contracted honorarium;
                                                                          • prohibition from future speaking engagements;
                                                                          • prohibition from future faculty appointments;
                                                                          • expulsion from SCBWI; and/or
                                                                          • removal from the Board of Advisors or Board of Directors, when appropriate.

                                                                           

                                                                          Sanctions for attendees, members, and guests can include any of the following:

                                                                          • warning the party involved that specified behavior is inappropriate and must be ceased;
                                                                          • immediate removal from a particular event, without refund;
                                                                          • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
                                                                          • termination of SCBWI membership, without refund; and/or
                                                                          • prohibition of future SCBWI membership.

                                                                           

                                                                          If the conduct at issue involves one of SCBWI’s employees, SCBWI will handle utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.

                                                                           

                                                                          Confidentiality

                                                                          SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.

                                                                           

                                                                             

                                                                          If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.

                                                                           

                                                                          If you have questions regarding this policy, you may send an email to info@scbwi.org. Please include the words "anti-harassment policy" in the subject line.

                                                                          I have read and accepted the SCBWI Anti-Harassment policy.